Creating an ATS-Friendly CV: Formatting Tips and Best Practices in Malaysia

Creating an ATS-Friendly CV: Formatting Tips and Best Practices in Malaysia

Jul 10, 2024

Creating an ATS-Friendly CV: Formatting Tips and Best Practices in Malaysia

Introduction: Understanding ATS and Its Importance

In today's competitive job market, standing out among a sea of applicants is crucial to securing your dream job. To increase your chances of being noticed by potential employers in Malaysia, it's essential to optimize your CV with for Applicant Tracking Systems (ATS). ATS is a software used by many companies to streamline the recruitment process, scanning CVs for specific keywords and formatting elements. This blog will guide you through the process of creating an ATS-friendly CV to enhance your employability and increase your chances of getting shortlisted for interviews.

1. Use a Clean and Professional CV Template

When formatting your CV, simplicity and professionalism are key. Avoid using overly complex or elaborate templates, as they may confuse the ATS and lead to your CV being overlooked. Stick to clean, standard fonts (e.g., Arial, Times New Roman) and organize your CV into clear sections with appropriate headings, such as Personal Information, Education, Work Experience, Skills, and References.

2. Optimize Your CV with Keywords

Keywords play a vital role in making your CV ATS-friendly. Analyse the job description of the position you are applying for and identify relevant keywords related to skills, qualifications, and job requirements. Incorporate these keywords naturally throughout your CV, especially in the Professional Summary, Work Experience, and Skills sections. However, avoid overstuffing your CV with keywords, as this can come across as inauthentic and may harm your chances during manual screening.

3. Mind the ATS-Compatible File Format

Ensure your CV is saved in an ATS-compatible file format. The safest options are .docx or .pdf, as these formats are widely recognized by most ATS software. Avoid using uncommon file formats or non-editable image files, as they may cause parsing issues during the ATS scanning process.

4. Stick to Standard Section Headings

Using standard section headings helps the ATS easily navigate your CV. Familiar headings like "Work Experience," "Education," "Skills," and "Certifications" enable the ATS to categorize and assess your qualifications accurately. Unconventional headings may lead to confusion and could prevent the ATS from correctly parsing your information.

5. Avoid Graphics and Images

While adding graphics and images to your CV might make it visually appealing, ATS software struggles to read them. These elements can cause parsing errors, leading to vital information being overlooked. Stick to a text-based CV with simple bullet points to ensure the ATS can process and understand your qualifications effectively.

6. Utilize Bullet Points and White Space

Present your information in a clear and concise manner using bullet points. Bullet points make it easier for the ATS to identify and categorize your skills and accomplishments. Additionally, incorporate ample white space to enhance readability. A cluttered CV can be challenging for the ATS to scan and may result in vital details being missed.

7. Proofread and Avoid Spelling Errors

An ATS-friendly CV is not only about formatting but also about the quality of content. Spelling errors and grammar mistakes can negatively impact your chances of getting shortlisted. Always proofread your CV before submission and, if possible, ask a friend or family member to review it as well.

8. Tailor Your CV for Each Application

Every job application is unique, so your CV should be too. Customize your CV with for each position you apply to by adjusting your keywords and emphasizing relevant experiences and skills. Tailoring your CV enhances its ATS-friendliness and demonstrates your genuine interest in the specific role.


An ATS-friendly CV is a crucial tool in your job search arsenal. By understanding the ATS software and implementing the formatting tips and best practices mentioned in this blog, you can increase your chances of getting noticed by potential employers in Malaysia. Remember to keep your CV simple, keyword-optimized, and tailored to each job application. By striking the right balance between ATS compatibility and showcasing your qualifications, you'll be well on your way to securing your dream job. Good luck!


Plan & Pricing